How to Crop Your Digital Photo for Printing :: Digital Photo Secrets

How to Crop Your Digital Photo for Printing

by David Peterson 26 comments

If this isn’t a huge disappointment, please tell me what isn’t. You get a bunch of your point and shoot pictures printed, only to find out that the top and bottom of every photo has been completely cut off. As you stare at the faces and scenes chopped in half, you’re wondering what could have caused this and whether it is your fault as a photographer. Well worry no more. There is a perfectly reasonable explanation, and it has nothing to do with an error on your part.

It all comes down to the difference between point-and-shoot and film (and digital SLR) cameras. It also has a lot to do with a fancy thing called an aspect ratio. “What the heck is an aspect ratio?” you’re wondering. Let's start with that.

Aspect Ratio

The Aspect Ratio is simply the ratio of the width to the height of a photograph.

Let’s assume your photo were perfectly square shaped. If it were, the width would be the same as the height. In that case, the ratio of the width to the height would be exactly 1:1.

Now let’s move onto something a little more complicated. Let’s say you have a rectangle that is 4 inches wide and 3 inches high. If you were to do the math, the aspect ratio of this rectangle would 4:3. For every one inch of width you have .75 inches of height. The same ratio applies even if the size of the image increases. The aspect ratio of a 12 by 9 inch rectangle is still 4:3.

The reason your photos are printing with the top and bottom cut off (cropped out) is because the aspect ratio for a point-and-shoot camera image is 4:3 whereas the aspect ratio for a printed photo is 3:2. In order to fit a 4:3 image into the 3:2 print, the photo needs to be cropped. Usually they cut the top and bottom.

The red rectangle is a 4:3 image.
The yellow rectangle is the 3:2 image that will be printed.

The other way to do it is to resize the photo, so you see white edges on the left and right. Now while that keeps the whole of your original photo, it adds ugly bars. Most people don't like that, so printing shops prefer the crop option.

Your 4:3 photo resized in a 3:2 ratio print.
Note the white edges on each side.

3:2 is for printing

Why does the printed image have a 3:2 ratio when cameras uses 4:3? Why can't the printers use the same ratio, so the cutting isn't needed?

It's because film cameras use the 3:2 ratio. The entire photo printing industry (around well before the digital age) has adopted the 3:2 standard. That's why you didn't need to worry about cropping with your old film camera. In keeping compliant with the film model, digital SLR cameras have inherited the 3:2 aspect ratio. So if you have a DSLR camera, you don't need to worry about cropping for printing.

Point and Shoot cameras were first designed to show on a computer screen, so create an image with a 4:3 ratio - the same as the computer screens of the time.

Avoiding the Chop

If you want to avoid the dreaded chop, there are a few things you do.

Shoot your photos knowing part will be cropped away

This is probably the easiest and most practical solution to the problem. Just try not to place anything of importance, such as a person’s face, in the upper or lower portions of the photo. What can you place in the those parts of the photo? You can shoot the sky, hills, and other background elements. So long as there is no subject matter in the top or bottom portion, you do not run the risk of cutting that subject matter in half.

Print with vertical bands

You can tell the printer to keep your whole photo and print white vertical bands on the left and right of the image. You can cut the bands off yourself later if you want.

Crop your photos before the printer does it for you

Remember, the printer will take any photo shot with a 4:3 aspect ratio and try to cram it into a 3:2 space. But you can beat it to the chase! Some photo kiosks will show you your photo beforehand, and allow you to select what part of the image to cut. You can move the 'cut marks' around so you don't cut out anything important.

You can also use image manipulation software like Adobe Photoshop to crop either the top or the bottom of the photo before you send it to the printer. You can also look for the handy 'crop for printing' option available with some other image editing programs. Photoshop doesn't have that, but here's how to do it:

  • Open up your point-and-shoot image in Photoshop. Go to the rectangle selection tool. On the upper toolbar (just below the File, Edit, etc. menu), there will be some options labeled “style,” “width,” and “height.”
  • Under style, select “Fixed aspect ratio.”
  • In the width box, type “3,” and in the height box type “2.” You guessed it. That’s the aspect ratio of a digital SLR picture.
  • Now simply use the rectangle selection tool to select the part of the photo you want to print. As you do this, you will notice that the rectangle is constrained by the aspect ratio you specified earlier. Whatever you select, it will always be 3:2!
  • Once you are happy with your selection, copy it, create a new file, and then paste your selection into that file. Save your new file with a clever name to remind yourself that it is the cropped version. I like to add “_crop” after every cropped photo.
  • Take your new files to the printer and enjoy life without the dreaded top chop!

The chop can be incredibly frustrating, especially if you just threw away a bunch of money. So do your duty as a good citizen, and tell people about it so they don’t make the same mistake.

And if you have any photos that look much better after cropping them, send them my way. I’d love to see a before and after comparison. I’ll pick the most dramatic comparison and discuss it in the next photo critique.

Most people think this post is Awesome. What do you think?


  1. Jaime says:

    I think I understand a little bit... but all three of the suggestions are not exactly the answer I was hoping for. Why can't the print industry adapt??? I don't want to start spending time editing my photos nor do I want to put a lot of thought energy into each moment of every photo I take, thinking, "Don't forget to leave extra room in your photo, Jaime!" I've been filling my frame for 30 years, I'm not likely to make an easy switch. : /
    I suppose for the purpose of just having the occasional printed photo memory, getting the white edges on my photo is the simplest solution.
    Maybe I shouldn't have given away my old film camera... I'm about ready to give up on technology in general. I waste so much time on this kind of stupid shit; trying to figure out my latest tech snaffoo. Oy!

  2. GREGG RIGBY says:

    Hi David ,
    Thanks for the fantastic explanation .
    But for me the problem is the ends of the photos being cut out not the height .I took lots of great shots of old cars in Cuba , but when sent to the photo lab the front and rear of the cars were cropped out .So why is it my left and right edges are cropped and not the height . Should I set I select another ratio on my phone cropping tool before attempting printing again . Cheers Gregg

    • David Peterson says:

      HI Gregg,

      That's unusual. If the sides are being cut off, that indicates your camera has a wider aspect ratio than the print. Prints are usually 3:2 and cameras are rarely wider than that. Did you perhaps crop the photos yourself before trying to print?

      Ether way, the solution is to ask your printer to NOT crop the print. You'll get white bars at the top and bottom of the photo, but you can cut them off.


  3. Jimmy says:

    Sent pictures of my beloved pet cat Charlie for development at Boots. There were over 200 photos and the cost was over 20. Not too bad for the amount of photos.

    The photos were in a variety of formats: a couple are 3:2, a few are 16:9 and the vast majority are 4:3.

    Yes, they were cropped to 3:2, but nothing important seems to be missing. Perhaps the odd ear of my cat has been clipped, but to be honest, I dont really mind that much. The photos looked better than expected, as some photos were poor quality, but they actually look better than on the computer screen.

    I think photo printing companies should however print in the aspect ratio that the majority of the consumers photos are in, in my case 4:3, and use that print size.

  4. Julia says:

    Thanks so much for explaining this so well. I never realized this was a problem until I started using my iPhone more for photos and was so disappointed when I had them printed. I plan to share what I've learned...thanks:)

  5. Sue says:

    I have cropped an 8" x 10" photo in PS 11. I have loads of space at the top. How can I change this without distorting the body, but losing the space,

    HELP!!! Sue

    • David Peterson says:

      Hi Sue,

      The only way to do this is to crop on the left and right so your image fits to a 2:3 ratio, which is how photos are printed.

      If you need help with how to use the Crop in Elements to crop to exactly 2:3, see my video on this. It's the first video in my Post Processing series, but you can see it here:

      I hope that helps.


  6. EvelynM says:

    Great to know now after receiving my crappy pics. What if one does not have Photoshop or Lightroom, how can you do this before sending your pics?

  7. Scott Oney says:

    Thanks for the info. Exactly what I was looking for.

  8. Paul says:

    Just to clarify, if your camera shoots 4:3 and you don't want to crop just pick a print with a 4:3 aspect ratio e.g. 6x4.5, 8x6, 12x9, 16x12 etc. If your camera takes 3:2 pick one of those - 6x4, 9x6, 12x8, 18x12 etc. Just do the maths - it's simple really.

  9. Paul says:

    Please excuse my bad typing below. I am of course talking about the aspect ratio NOT the aspect ration!

  10. Paul says:

    This article is full of inaccuracies. It is simply not true that all prints have the aspect ratio of 3:2 - what about 6x4.5, 8x6, 10x8, 14x11, 16x12, 20x16 24x20 etc.? All common print sizes but none of them 3:2. And there are loads more. All you have to do is work out the aspect ration of your final cropped image and pick the correct print size, of which there are dozens.

    Also, not all dSLRs take pictures in 3:2. Four thirds dSLRs take shots in the 4:3 aspect ration like compacts.

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